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Accommodation search: Example of a successful flat application

Which information is part of a successful inquiry and which writing style should be used? Our example of a successful apartment application will show it.

Young woman in front of a notebook
Taking some time is highly recommended to write a successful application.

Your inquiry is the first contact to tenants or your future landlord. Most of the applicants is already rejected due to their inquiries.  By writing a good inquiry, you will convince the tenants or landlords and stand out from the other people searching for accommodation. Please find below four examples of successful flat applications as a single person or as a couple. You might use them as an orientation and inspiration.  It is important to customize your message depending on whether you contact the current tenant or the landlord. Do you want to contact the advertiser in German? Then take a look at our German example of a successful flat application.

Example for a successful apartment application as a single person addressing the current tenant

Hello Marie,

my name is Milan and I have just come across your ad for the 2-bedroom apartment. The view into trees from the balcony and the bright rooms with the wooden floors look fantastic in the pictures, I am in love :-)

Some information about me: I am 31 years old and studied Social Education. After having spent five years in Stuttgart I will start my new job in full-time position on a regular basis working for a welfare agency for young people and families in Nippes on April 1st - the location of the apartment is perfect for me. I love to cook and preferably use high quality ingredients bought fresh from a local farmers' markets. It is important to me to have a healthy diet and to work out physically. Jogging in the morning is part of my daily routine. You have written that the landlady wants the tenant to do basic maintenance and repair work. I will do this with pleasure. I even own a professional toolbox set (model Master Electrician II) produced by Engelbert Strauss.

If you want to know more about me, then just contact me by phone on 0177/0000xxx (preferably in the evening between 17:00 and 21:00) or by email. I am currently in Cologne so that I am spontaneous and flexible, available for viewings daily from 16:00. You can have a first impression of me by checking my Instagram profile: https://www.instagram.com/ xxx_xxx/Thanks!

Thank you very much for a reply and your time in this matter, it is greatly appreciated, Marie. Have a nice day!

Best regards

Milan

Our tip: Increase your chances of success with a SCHUFA rating!

Did you know that many landlords wish to see a SCHUFA rating of your financial standing during the apartment viewing? If you bring the document, you underline your trustworthiness and are ahead of your competitors. You can download and use it directly.

Example for a successful apartment application as a single person addressing the landlord

Good evening Mr. Koppelstetter,

my name is Milan Kovac and I am very interested in the advertised 2-bedroom apartment located in Marienstraße. I am 31 years old, a non-smoking person and a studied social pedagogue. After five years of living in Stuttgart, I am going to start a permanent full-time position at a welfare agency for young people and families on April 1st in Nippes – therefore, the location of the apartment suits me perfectly. I can present my new employment contract and my positive credit report to you with pleasure. Please let me know if you need any other documents.

I am responsible-minded and reliable. I have lived for at least five years in each of my previous two apartments and I carried out basic repair and maintenance work by myself. I will do this with pleasure in my new apartment as well. My last home in Stuttgart had a wood floor as pictured on the images. So I am already familiar with the special wood floor maintenance.

If you have any further questions, do not hesitate to contact me by phone on 0177/0000xxx (preferably in the evening between 17:00 and 21:00) or by email. I am currently in Cologne so that I am spontaneous and flexible, available for viewings daily from 16:00. You can visit my Xing profile for more information about me: https://www.xing.com/profile/ xxx_xxx

I wish you a nice day and I would be pleased if I had a chance to be invited to a viewing. Thank you for your time, Mrs. Koppelstetter.

Kind regards

Milan Kovac

Example for a successful apartment application as a couple addressing the current tenant

Dear Lisa,

my name is Hanna and I am 29 years old. Tom (34) and I am searching for a common home. The description of the apartment with the high ceilings and bright rooms sounds amazing. Having the river Spree right in front of the door is a dream come true!

I currently live in Mannheim, but I will start a new job as a PR referent at Zalando as of October 1st.

Tom works full-time as a computer scientist at a real estate company and he lives in Friedrichshain. We have been a couple for five years now and we have already lived together for three years in Mannheim.

We are - as desired by your landlord - nonsmokers and we don’t have any pets. We love to spend our free time outdoors hiking and mountain biking during summer, if it is raining or cold outside, we go to the climbing gym.

Since I am usually in Berlin on weekends, a viewing on Saturday or Sunday would be ideal and thus, possible throughout the day. During weekdays Tom could visit the apartment alone as from 6 am. If you have any further questions, we are available. We will be very happy if we are invited to view the apartment and if you recommend us to your landlord.

If you have any questions, please feel free to contact us via email or WhatsApp (our numbers: 0177/0000xxx and 0176/1111xxx). If you would rather call: You'll reach us best after 5 pm. Of course, we can also call you back.

Many greetings and hopefully see you soon, Lisa!

Hanna and Tom

Example for a successful apartment application as a couple addressing the landlord

Hello Mr. Mayerhofer,

my name is Hanna Kneis and I am 29 years old. My partner Tom Winkler (34) and I are searching for a common home. As desired by you, we are both nonsmokers and don’t have any pets. Our current landlords describe us as reliable, silent tenants. We will treat your apartment responsibly. We can provide the contact to our current landlords, if you want us to.

I currently live in Mannheim, but I will start my new job as a PR referent at Zalando in Berlin on October 1st. Tom works full-time as a computer scientist at a real estate company and lives in Friedrichshain. We can submit salary certificates. We have been a couple for five years now and we have already lived together for three years in Mannheim.

We spend our free time outdoors exercising during the summer, if it is raining or cold outside, we go to the climbing gym. Tom is a talented craftsman, doing repair work is no problem for him. If the apartment must be newly painted or repapered, we will do that with pleasure.

Since I am usually in Berlin on weekends, a viewing on Saturday or Sunday would be ideal and thus, possible throughout the day. During weekdays Tom could visit the apartment as from 6 am. If you have any further questions, we are available. We will be very happy if we can view the apartment.

Many greetings

Hanna Kneis and Tom Winkler

We wish much success with your accommodation search!


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